Services | Phillips + Associates

Architectural Services

The full architectural services of the design process we undertake are outlined broadly below following the pre-design phase of a project. We are able to undertake full and partial architectural services depending on your requirements for a project.

Concept

Design Development

Development Application

Documentation for Construction and Tender

Contractor Selection

Contract Administration

Partial Services

A list of partial architectural services for projects are listed below.

Feasibility Report

Sketch Design Report

Sustainable Design Report

Principal Architect

Judith Phillips FAIA

Primary Nominee ACT, Reg No: 822

Primary Nominee Architect NSW, Reg No: 6400

Contact

Office: 02 6281 1178
Mobile: 0419 248 960
Email: info@phillipsarchitects.com.au

Address

10 Brassey Street Deakin ACT 2600

Concept Design

This service includes:

Obtain the client’s design brief and other requirements
Arrange, attend and record meetings with the client
Provide recommendations for the appointment of other specialist consultants as required, including their fees
Attend the site and assess site conditions and constraints
Make initial inquiries regarding authority regulations and requirements
Review the project budget
Arrange, attend and record meetings with the client, authorities, other consultants and other relevant parties
Undertake preliminary assessment of authority regulations and requirements
Prepare sketches, diagrams and other information to adequately explain the concept
Prepare design briefs for other consultants
Coordinate preparation of a preliminary estimate of probable cost
Undertake preliminary selection of materials and finishes

Design Development

This service includes:

Develop the approved Design Concept and present documents and other information to adequately explain the developed design
Arrange, attend and record meetings with the client
Arrange, attend and record meetings with authorities, other consultants and other relevant parties
Coordinate the work of other specialist consultants
Provide schedule of proposed materials and finishes
Review the developed design against the budget and coordinate the preparation of an updated estimate of probable cost
Obtain the client’s approval of the developed design
Obtain the client’s approval to submit Town Planning/Development Application, where required
Obtain the client’s approval to proceed with Construction Documentation

Development Application

This service includes:

This service includes:
- Confirm statutory authority requirements
- Attend pre-application meetings with relevant authorities prior to submission of formal application
- Prepare application, including plans, diagrams, analyses, studies, reports and other information for the submission
- Assist the client in coordinating required specialist consultants
- Assist the client with lodging formal application

Contract Documentation

This service includes:

Develop the approved Design Concept and present documents and other information to adequately explain the developed design
Arrange, attend and record meetings with the client
Arrange, attend and record meetings with authorities, other consultants and other relevant parties
Coordinate the work of other specialist consultants
Provide schedule of proposed materials and finishes
Review the developed design against the budget and coordinate the preparation of an updated estimate of probable cost
Obtain the client’s approval of the developed design
Obtain the client’s approval to submit Town Planning/Development Application, where required
Obtain the client’s approval to proceed with Construction Documentation

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Contractor Selection

This service includes:

Undertaking one of the following two methods for the selection of a building contractor

Tender

Assist client in determining the preferred tender process prepare tender documents and issue to all tenderers
Respond to inquiries from tenderers
Receive and open the tenders
together with the cost consultant, if any, assess the tenders negotiate with the preferred tenderer if required to obtain an offer acceptable to the client
Prepare reports on tenders and recommendation for client acceptance

Negotiated Offer

Assist client in determining the preferred negotiation process
Issue relevant documents to the prospective contractor to describe the scope of the works
Arrange and coordinate negotiations and enquiries with the prospective contractor
Together with the cost consultant, if any, assess all submissions from the prospective contractor required to establish the contract price and final project scope
Prepare report and provide recommendations for client acceptance
Obtain the client’s approval to prepare the contract documents

Contract Administration

This service includes:

Prepare the contract documents
Arrange for signing and execution of the building contract documents by the building contractor and owner
Report regularly to the client regarding time, cost and progress of the project
Visit the site regularly to observe the general conformance of the construction works with the building contract documents and instruct the building contractor regarding design quality control, materials selections and performance in regard to the building contract documents
Arrange, attend and arrange for recording of site meetings at regular intervals
Review shop drawings and submissions by the building contractor
Provide the building contractor with instructions, supplementary details and clarification of the contract documents
Coordinate the construction services provided by other specialist consultants
Assess and determine variations and obtain client approvals where required
Assess and determine the building contractor’s progress claims and issue progress certificates
Assess the building contractor’s claims for extensions of time
Adjust prime cost and provisional sums and other monetary sums
Instruct the building contractor in regard to incomplete work and rectification of any defects
Assess and determine practical completion and issue the notice of practical completion
Post-construction
during the defects liability period, instruct the building contractor in regard to incomplete work and rectification of defects
If required, advise the client and coordinate the procedure for the rectification of any defective work by others
Assess and determine final completion and issue the final certificate

Feasibililty Report

Clients looking to assess the suitability of a site or building for their project may wish to undertake a feasibility study. The architect visits the site and/or building and consults with the client on the feasibility of the project with the client. This can be an initial consultation or a written report can be provided.

Sketch Design Report

The architect meets with the client and establishes a brief, makes an assessment of the site and other parameters for the project. At a second meeting the best sketch design concept designed by the architect and a preliminary costing are presented to the client. If the client wishes to proceed to further architectural documentation or services this is discussed at the meeting.

Sustainability Design Report

The architect meets with the client ans visits the site to assess the existing conditions. An assessment is made by the architect and client brief established and design concepts discussed for improving ongoing sustainability of the house or building. At a second meeting the architect presents initial concepts, preliminary costings and a report to the client to provide energy and water savings. The client then may decide to go on to further architectural services.